15th May, 2007 Annual Council
7th May,
2007
TO:- ALL
MEMBERS OF THE COUNCIL
Notice is hereby given
that the Annual Meeting of the South Staffordshire Council will be
held in the Council Chamber, Council Offices, Codsall, on Tuesday,
15th May, 2007, at 7.00 p.m., for the purpose of
transacting the business set out below.
Chief Executive
(Proceedings will open
with prayers led by Reverend Maurice Price)
A G E N D A
1. Election of
Chairman of the Council
To elect the
Chairman of the Council for the Municipal Year 2007/2008.
(The new Chairman of the
Council will be invested with the chain of office and, having taken
the chair, will sign the declaration of acceptance of office).
2. Election of
Vice-Chairman of the Council
To elect the
Vice-Chairman of the Council for the Municipal Year 2007/2008.
3. Priority Business
To dispose of
any business required by statute or by the Council's Procedure
Rules to be brought before the Council before any other
business.
4. Minutes
To confirm and sign the minutes of the
meeting of the Council held on 24th April,
2007 (copy attached).
5.Returning Officer’s
Statement of District Councillors Elected on 3rd May,
2007, or Returned Unopposed
To receive the
Statement
of the Returning Officer (copy attached).
6. Apologies
To receive any apologies
for non-attendance.
7. Declarations of
Interest
To receive any
declarations of interest.
8. Constitution of the
Council
To approve a revised
constitution for the Council - Joint Report of
the Chief Executive, the Chief Finance Officer and the Monitoring
Officer (copy attached).
NB. (i) Will members please bring their
copy of the draft revised constitution as circulated to the
Regulatory Committee on 24th April, 2007, with them to
the meeting.
(ii) the subsequent items on this Council
Summons have regard to the recommendation of the Regulatory
Committee referred to in the joint report.
9. Election
of Executive for the Municipal Year 2007/2008:-
(a) To elect the Leader of the
Council
(b) To elect the 5
Deputy Leaders and to allocate portfolios as follows:-
(i) Support
Services
(ii) Direct Services
(iii) Community Services
(iv) Environmental
Services
(v) Strategic
Services
10. Regulatory
Committee:-
(a) To appoint the
Regulatory Committee for the Municipal Year 2007/2008.
(N.B. – The
Constitution specifies that the Regulatory Committee shall comprise
all members of the Council).
(b) To elect the
Chairman of the Regulatory Committee for the Municipal Year
2007/2008.
(c) To elect the
Vice-Chairman of the Regulatory Committee for the Municipal Year
2007/2008.
11. Overview and Scrutiny
Committee:-
(a) To appoint the
Overview and Scrutiny Committee for the Municipal Year
2007/2008.
(N.B. – The Constitution
specifies that the Overview and Scrutiny Committee shall comprise
all members of the Council who are not members of the Executive or
members of the Audit Committee).
(b) To elect the
Chairman of the Overview and Scrutiny Committee for the Municipal
Year 2007/2008.
(c) To elect the
Vice-Chairman of the Overview and Scrutiny Committee for the
Municipal Year 2007/2008.
12. Standards
Committee
(a) To elect 6
members to the Standards Committee for the Municipal Year
2007/2008.
(N.B. – The constitution
specifies that the Leader of the Council and the Chairman of the
Council may not be members of the Standards Committee).
(b) To authorise the
Chief Executive in consultation with the Monitoring Officer, to
appoint 3 parish councillor members of the Standards Committee for
the Municipal Year 2007/2008 and 3 alternate parish councillor
members.
(c) To authorise the
Chief Executive in consultation with the Monitoring Officer to
appoint 6 independent members of the Standards Committee for the
Municipal Year 2007/2008.
13. Licensing
Committee
(a) To appoint 15
members to the Licensing Committee for the Municipal Year
2007/08.
(NB. To comply with the
provisions of the Local Government and Housing Act, 1989 re:
political balance, the distribution of seats on this Committee
is:-
Conservative Group – 13 seats
Others – 2 seats)
(b) To elect the
Chairman of the Licensing Committee for the Municipal Year
2007/2008.
(c) To elect the
Vice-Chairman of the Licensing Committee for the Municipal Year
2007/2008.
14. Audit
Committee
(a) To appoint 6
members to the Audit Committee for the Municipal Year 2007/2008
(NB (i) To
comply with the provisions of the Local Government and Housing Act,
1989 re: political balance, the distribution of seats on this
Committee is:-
Conservative Group – 5 seats
Others - 1 seat
(ii) Members of the Audit Committee may
not also be members of the Executive or of the Overview and
Scrutiny Committee).
(b) To elect the
Chairman of the Audit Committee for the Municipal Year
2007/2008.
(c) To elect the
Vice-Chairman of the Audit Committee for the Municipal Year
2007/2008.
15. Housing Review
Panel
To elect 3 members (and 3 named substitute
members) to the Housing Review Panel for the Municipal Year
2007/2008).
(NB.the constitution specifies that the
Housing Review Panel shall comprise:
the Deputy Leader (Community Services)
(Substitute: Leader of the Council)
- one member and named substitute from the
controlling Group on the Council
- one member and named substitute from the main
Opposition Group on the Council)
16. Local Joint
Committee
To elect 6
members to the Local Joint Committee for the Municipal Year
2007/2008.
17. Discretionary Housing Payments
Scheme
To elect 9 members
from which panels will be drawn to consider disputes arising from
the Discretionary Housing Payments Scheme during the Municipal Year
2007/2008.
18. Independent Members’
Remuneration Panel
To authorise the Chief
Executive to appoint an independent remuneration panel to
review:-
(a) the Members’ Allowances Scheme
(b) Parish Councillors’ Remuneration
arrangements
during the Municipal Year 2007/2008.
19. Calendar of
Meetings
To agree the
calendar of
meetings for the municipal year 2007/2008 (copy attached).
20. Appointment of
Representatives to Serve on Outside Bodies
To make appointments to outside
bodies as follows:-
(Note: All appointments to be
made for the Municipal Year 2007/2008 unless otherwise
stated).
(1) STAFFORDSHIRE COUNTY
COUNCIL :-
(a) County
Council Leaders’ Advisory Body on Community Safety
Nomination of 1 member
(b) Health Scrutiny
Committee
Nomination of 1 member
(NB: This Committee comprises 8 County
Councillors and 8 District/Borough Councillors. The
District/Borough members are Chairmen of their Council's Health
Scrutiny Committee/Panel. Therefore it is recommended that
the member nominated to this vacancy is subsequently elected as
Chairman of the Health Scrutiny Panel).
(c) Highway
Management and Local Transport Services Member Liaison
Group
Nomination of 1 member
(d) Joint Staffordshire Parking
Board
Nomination of 1 member
(e) Partnerships and Scrutiny
Performance Panel
Nomination of 1 member.
(f) Rural Economic
Forum
Nomination of 1 representative
(g) Staffordshire Planning
Forum
Nomination of 1 member and 1 substitute member
plus Chairman of the Regulatory Committee
(h) Supporting People
Commissioning Body Members' Board
Nomination of 1 member
(i) Superannuation
Fund Committee
Nomination of 1 member
(2) Bilbrook Playing Fields
Committee
Nomination of 1 member
(3) 2078 Boscobel Squadron Air
Training Corps
Nomination of 1 member
(4) Black Country
Consortium
Nomination of 1 member
(who must be the Executive Member with responsibility for
re-generation initiatives)
(5) Brewood Youth Centre
Management Committee
Nomination of 2 representatives
(6) Campaign to Protect Rural
England
Nomination of 1 member
(7) Cannock Chase Area of
Outstanding Natural Beauty
(a) Advisory
Partnership
Nomination of 1 member
(b) Joint Committee
Nomination of 1 member and 1 substitute member
(who must each be a member of the Executive)
(8) Charities of Thomas Fowke and
John Eggington
Nomination of 2 representatives (to serve a 4
year term as trustees)
(9)Cheslyn Hay Youth
Centre Management Committee
Nomination of 2 representatives
(10) Codsall
Village Hall and Playing Fields Committee
Nomination of 1 representative
(11) Community
Council of Staffordshire
Nomination of 1 representative
(12) Drugs
Action Team
Nomination of 1 representative
(13) Forest of Mercia
Members Advisory Panel
Nomination of 2 members
(14) Great
Wyrley Safer Routes to School Project Group
Nomination of 1 representative
(15) Halfpenny
Green Airport Consultative Committee
Nomination of 2 representatives who
must either be members or employees of the Council
(16) Instaffs
(UK) Limited
Nomination of 1 member
(17) Kinver Community
Association
Nomination of 2 representatives
(For the period commencing at the AGM
of the association in June, 2007, to the AGM in June, 2008)
(18) Leisure Centre
Management Committees
(a) Cheslyn Hay Leisure
Centre
Nomination of 2 members
(b) Codsall Leisure
Centre
Nomination of 2 members
(c) Wombourne Leisure
Centre
Nomination of 2 members
(19) Littleton Youth Centre
(Huntington) Management Committee
Nomination of 2 representatives
(20) Local Government
Association
(a) Association
Nomination of 2 members (Primary
Representative and 2nd Representative)
(b) Staffordshire
Region
Nomination of 2 members plus 1 substitute
member
(c) West Midlands Region
:-
(i) West Midlands
Regional Assembly (WMRA Ltd)
Nomination of 1 member (who should be the
Leader of the Council) and 1 substitute member
(ii) The Regional Planning
Partnership
Nomination of 1 member and 1 substitute
member
(iii) Provincial
Council
Nomination of 1 member and 1 substitute
member
(iv) Regional Housing
Partnership
Nomination of 1 member and 1 substitute
member
(21) Lower Penn Victory Hall
Committee
Nomination of 1 representative
(22) Midlands Joint Advisory
Clean Air Council
Nomination of 1 member
(23) Monckton Recreation Management
Committee
Appointment of 1 member
(24) National Society for Clean
Air
Nomination of 2 members
(25) Pattingham and Patshull Old Peoples' Welfare
Committee
Nomination of 1 representative
(26) Pattingham Playing Fields
Committee
Nomination of 1 representative
(27) Perton Playing Fields
Association
Nomination of 1 representative
(28) Police Authority Community
Consultative Committees
Nomination of 1
member for each Police Authority Community Consultation Committee
covering South Staffordshire (Wombourne/Watling Street) (2 members
in total)
(For the period 1st
August, 2007, to 31st July, 2008).
(29) Regional Executive Committee – Housing and
Town Planning Council
Nomination of 1 member
(30) Shoal Hill Common Joint
Committee
Nomination of 3 members (1 of whom must be the
member for Shareshill).
(N.B. - The provisions of the Local Government
and Housing Act, 1989, re. political balance apply to this
Committee).
(31) Shrewsbury
to Wolverhampton Railway Line Liaison Group
Nomination of 1 representative
(32) South
Staffordshire Citizens' Advice Bureau Services
Nomination of 2 members
(33) South
Staffordshire Community and Voluntary Action
Nomination of 1 representative
(34) South
Staffordshire Crime Reduction Partnership/Responsible Authorities
Steering Group
Nomination of 1 representative
(35) South
Staffordshire Housing Association
Nomination of 2 members
(For a term of office from the AGM of the
Association in 2007 to the AGM in 2008)
(NB: The Housing Corporation has requested
that the member with responsibility for Social Housing Grant should
not be appointed to the Board of a Housing Association, thus
avoiding the potential for any conflict of interest).
(36) South
Staffordshire Local Strategic Partnership
(a) Partnership/Executive
Board
Nomination of up to 2 representatives
(b) Environmental Quality Theme
Group
Nomination of 1 member
(c) Economic Vibrancy Theme
Group
Nomination of 1 member
(d) Lifelong Learning Theme
Group
Nomination of 1 member
(e) Quality of Life Theme
Group
Nomination of 1 representative
(37) South
Staffordshire Sports Council
Nomination of 4 representatives
(38)South
Staffordshire Tourism Association
Nomination of 1 member
(39 South Western
Staffordshire PCT – Patient and Public Involvement
Sub-Committee
Nomination of 1 member
(40) Southern
Staffordshire Partnership Executive Committee
Nomination of 2 representatives (who
should be either a member or employee of the Council).
(41)Sow and Penk
Internal Drainage Management Board
Nomination for the appointment of 1
representative (by agreement with Stafford Borough Council).
(42)Staffordshire
Destination Management Partnership Board
Nomination of 1 member
(43)Staffordshire
E.Government Partnership Member Board
Nomination of 1 member
(44) Staffordshire Local Area
Agreement Strategic Board
Nomination of 1 member (Note: Council has
previously agreed that the Leader of the Council should represent
the Council on this Board).
(45) Staffordshire Playing Fields
Association
Nomination of 2 members
(46)Staffordshire
Plus Improvement Partnership Steering Committee
Nomination of 1 member.
(47) Staffordshire (Southern Area)
Public Transport User Forum
Nomination of 1 member or employee
(48) Staffordshire Travelwise
Group
Nomination of 1 representative
(49) Staffordshire Waste
Board
Nomination of 1 member and 1 substitute
member
(50)Trysull and
Seisdon Playing Fields Committee
Nomination of 1 representative
(To hold office from AGM of the Management
Committee in October, 2007, to the AGM in October, 2008).
(51) Western
Staffordshire Rural Transport Partnership
Nomination of 1 representative
(52) Wombourne
and District Community Association
Nomination of 2 members
(53) Wombourne Youth
Centre Management Committee
Nomination of 2 representatives
20. Questions asked pursuant to
Council Procedure Rule 9.4 (if any)
To dispose of any questions asked under this
standing order.
21. Chairman’s
Announcements
To receive any announcements which
the Chairman wishes to bring to the attention of members.
Note: Members,
officers, and the public are requested to stand at the conclusion
of the meeting, whilst the Chairman and Vice-Chairman leave the
Council Chamber.
This page was last updated on: 5/14/2007