20^th October 2008

TO: - ALL MEMBERS OF THE COUNCIL

Notice is hereby given that a meeting of the South Staffordshire Council will be held in the Council Chamber, Council Offices, Codsall, on Tuesday, 28^th October 2008 at

7.00p.m, for the purpose of transacting the business set out below.

Chief Executive

(Proceedings will open with prayers led by Reverend Paul Brown)

A G E N D A

1. Priority Business (if any)

2. Minutes

To confirm and sign the minutes of the Meeting of the Council held on 16^th September 2008 (copy attached).

3. Apologies

To receive any apologies for non-attendance.

4. Declarations of Interest

To receive any declarations of interest.

5. Questions Pursuant to Council Procedure Rule 9.4

Note: A Councillor may ask the Chairman of Council, a member of the Executive or the Chairman of any Committee, Sub-Committee or Panel a question on any matter in relation to which the Council has powers or duties or which affects the District of South Staffordshire provided that: -

(a) They have given at least seven working days notice in writing of the question to the Chief Executive; or

(b) The question relates to urgent matters, they have the consent of the Chairman to whom the question is to be put, and the content of the question is given to the Chief Executive by 11.00 a.m. on the day of the meeting. Every question shall be put and answered without discussion but the person to whom the question has been put may decline to answer.

6. Report of the Leader of the Council (copy attached).

Note: Council Procedure Rule 10 states: -

10.1 The Leader of the Council shall at each ordinary meeting of the Council submit a report on the work of the Executive, and shall be open to question thereon.

10.2 The Leader of the Council may invite (a) representative(s) of a partner organisation(s) to address the Council in respect of any matters referred to in the Leader's report relating to partnership working between the Council and the organisation(s).

10.3 A member of the Council may, at the discretion of the Chairman, ask the Leader of the Council a question relating to a matter referred to in the Leader's report to Council and may, after having the response from the Leader (or at the Leader's discretion the relevant Deputy Leader or representative of a partner organisation) ask one supplementary question on the point of the original question.

10.4 A member of the Council may question the Leader once (with the provision for a supplementary question) on each item in the Leader's report.

10.5 An answer by the Leader of the Council (or appropriate Deputy Leader) may take the form of:

(a) A direct oral answer by the Leader of the Council

(b) A direct oral answer by a Deputy Leader with portfolio responsibility for the matter subject to question

(d) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or

(e) Where the reply cannot conveniently be given orally, a written answer circulated to the questioner.

10.6 There shall be no debate on a question submitted under Procedure Rule 10.3. A questioner may request that the matter under question be referred to the Executive or appropriate committee/sub-committee/panel, if such a request is made the Chairman will ask for a seconder to the proposal, the seconder will have no right to speak on the proposal; the Member of the Council, in responding to the question shall have the right to comment on the proposed referral. The question will then be put to the vote without further debate.

7. Annual Report of the Overview and Scrutiny Committee

Note: Council Procedure Rule 11 states: -

11.2 A member of the Council may, at the discretion of the Chairman, ask the Committee Chairman a question relating to a matter referred to in the Committee Chairman’s report to Council and may, after having the response from the Committee Chairman ask one supplementary question on the point of the original question.

11.3 A member of the Council may question the Committee Chairman once (with the provision for a supplementary question) on each item in the Committee Chairman’s report).

11.4 An answer by the Committee Chairman may take the form of: -

(a) A direct oral answer

(b) Where the desired information is in a publication of the Council or other published work, a reference to that publication; or

11.5 There shall be no debate on a question or supplementary question put under Procedure Rule 11.2. A questioner may request that the matter under question be referred to the appropriate committee/sub-committee/panel, if such a request is made the Chairman will ask for a seconder to the proposal, the seconder will have no right to speak on the proposal; the Chairman responding to the question shall have the right to comment on the proposed referral. The question will then be put to the vote without further debate.

11.6 Reference to the Committee Chairmen in this Procedure Rule shall be construed as reference to the Vice-Chairman of the relevant Committee where the Committee Chairman is absent or otherwise unable to act.

8. Reports from the Executive

(a) Report from the Leader of the Council re: External Communication, Consultation and Engagement Strategy, 2008 (copy attached).

(b) Report of the Deputy Leader (Community Services) re: Supplementary Estimate – Codsall Leisure Centre (copy attached).

(d) Report of the Deputy Leader (Strategic Services) re: Allocation of existing Capital Money to Housing Strategy Budgets (copy attached).

(e) Joint Report of the Deputy Leader (Direct Services) and the Deputy Leader (Support Services) re: Revenues and Benefits Information Technology.

9. Chairman's Announcements

To receive any announcements which the Chairman wishes to bring to the attention of the members.

Note: Members, officers, and the public are requested to stand at the conclusion of the meeting whilst the Chairman and Vice-Chairman leave the Council Chamber.

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