28th April,
2008
TO:- ALL
MEMBERS OF THE COUNCIL
Notice is hereby given that the Annual Meeting
of the South Staffordshire Council will be held in the Council
Chamber, Council Offices, Codsall, on Tuesday, 6th May,
2008, at 7.00 p.m., for the purpose of transacting the business set
out below.
Chief Executive
(Proceedings will open
with prayers led by Reverend Brian Prentice)
A G E N D A
1. Election of
Chairman of the Council
To elect the Chairman of the Council
for the Municipal Year 2008/2009.
(The new Chairman of the Council will be
invested with the chain of office and, having taken the chair, will
sign the declaration of acceptance of office).
2. Election of
Vice-Chairman of the Council
To elect the Vice-Chairman of the
Council for the Municipal Year 2008/2009.
3. Priority Business
To dispose of any business required
by statute or by the Council's Procedure Rules to be brought before
the Council before any other business.
4. Minutes
To confirm and sign the minutes of the
meeting of the Council held on 8th April,
2008 (copy attached).
5. Apologies
To receive any apologies for
non-attendance.
6. Declarations of
Interest
To receive any declarations of interest.
7. Constitution of the
Council
To approve a revised constitution for the
Council - Joint
Report of the Chief Executive, and the Monitoring Officer (copy
attached).
NB. Will members please bring their copy
of the draft revised constitution as circulated to the Regulatory
Committee on 22nd April, 2008, with them to the
meeting.
8. Election of Executive for the
Municipal Year 2008/2009:-
(a) To elect the Leader of the
Council
(b) To elect the 5 Deputy Leaders and to
allocate portfolios as follows:-
(i) Support Services
(ii) Direct Services
(iii) Community Services
(iv) Environmental Services
(v) Strategic Services
9. Regulatory
Committee:-
(a) To appoint the Regulatory Committee
for the Municipal Year 2008/2009.
(N.B. – The Constitution specifies that
the Regulatory Committee shall comprise all members of the
Council).
(b) To elect the Chairman of the
Regulatory Committee for the Municipal Year 2008/2009.
(c) To elect the Vice-Chairman of
the Regulatory Committee for the Municipal Year 2008/2009.
10. Overview and
Scrutiny Committee:-
(a) To appoint the Overview and Scrutiny
Committee for the Municipal Year 2008/2009.
(N.B. – The Constitution specifies that the
Overview and Scrutiny Committee shall comprise all members of the
Council who are not members of the Executive or members of the
Audit Committee).
(b) To elect the Chairman of the Overview
and Scrutiny Committee for the Municipal Year 2008/2009.
(c) To elect the Vice-Chairman of the
Overview and Scrutiny Committee for the Municipal Year
2008/2009.
11. Standards
Committee
(a) To elect 6 members to the Standards
Committee for the Municipal Year 2008/2009.
(N.B. – The Leader of the Council and the
Chairman of the Council may not be members of the Standards
Committee. No more than 1 member of the Executive may also be a
member of the Standards Committee).
(b) To appoint 3 parish councillor
members of the Standards Committee for the Municipal Year 2008/2009
and 3 alternate parish councillor members.
(c) To appoint 6 independent
members of the Standards Committee for the Municipal Year
2008/2009.
12. Licensing
Committee
(a) To appoint 15 members to the Licensing
Committee for the Municipal Year 2008/2009.
(NB. To comply with the provisions of the
Local Government and Housing Act, 1989 re: political balance, the
distribution of seats on this Committee is:-
Conservative Group – 13 seats
Others – 2 seats)
(b) To elect the Chairman of the
Licensing Committee for the Municipal Year 2008/2009.
(c) To elect the Vice-Chairman of
the Licensing Committee for the Municipal Year 2008/2009.
13. Audit Committee
(a) To appoint 6 members to the Audit
Committee for the Municipal Year 2008/2009.
(NB (i) To comply with the
provisions of the Local Government and Housing Act, 1989 re:
political balance, the distribution of seats on this Committee
is:-
Conservative Group – 5 seats
Others – 1 seat
(ii) Members of the Audit Committee may
not also be members of the Executive or of the Overview and
Scrutiny Committee).
(b) To elect the Chairman of the Audit
Committee for the Municipal Year 2008/2009.
(c) To elect the Vice-Chairman of the
Audit Committee for the Municipal Year 2008/2009.
14. Housing Review
Panel
To elect 3 members (and 3 named substitute
members) to the Housing Review Panel for the Municipal Year
2008/2009.).
(NB. the constitution specifies that the
Housing Review Panel shall comprise:
· the Deputy Leader (Community Services)
(Substitute: Leader of the Council)
· one member and named substitute from
the controlling Group on the Council
· one member and named substitute
appointed by the Leader of the Main Opposition Group on the Council
or in the absence of such a Leader, one member and named substitute
nominated by the Leader of the Council, who shall not be members of
the controlling group on the Council
15. Local Joint
Committee
To elect 6 members to the Local Joint
Committee for the Municipal Year 2008/2009.
16. Discretionary Housing
Payments Scheme
To elect 9 members from which panels will
be drawn to consider disputes arising from the Discretionary
Housing Payments Scheme during the Municipal Year
2008/2009.
17. Independent Members’
Remuneration Panel
To authorise the Chief Executive to appoint an
independent remuneration panel to review:-
(a) the Members’ Allowances Scheme
(b) Parish Councillors’ Remuneration
arrangements
during the Municipal Year 2008/2009.
18. Calendar of
Meetings
To agree the calendar of
meetings for the municipal year 2008/2009 (copy attached).
19. Appointment of
Representatives to Serve on Outside Bodies
To make appointments to outside
bodies as follows:-
(Note: All appointments to be
made for the Municipal Year 2008/2009 unless otherwise
stated).
(1) STAFFORDSHIRE COUNTY COUNCIL
:-
(a) Community and Learning
Partnerships Management Advisory Groups
Nomination of 1 voting member to each
of the following 6 Management Advisory Groups (6 nominations in
total):
Cheslyn Hay
Codsall
Great Wyrley
Kinver
Penkridge
Wombourne
(b) Health Scrutiny
Committee
Nomination of 1 member
(NB: This Committee comprises 8 County
Councillors and 8 District/Borough Councillors. The
District/Borough members are Chairmen of their Council's Health
Scrutiny Committee/Panel. Therefore it is recommended that
the member nominated to this vacancy is subsequently elected as
Chairman of the Health Scrutiny Panel).
(c) Highway Management and
Local Transport Services Member Liaison Group
Nomination of 1 member
(d) Joint Staffordshire
Parking Board
Nomination of 1 member
(e) Partnerships and
Scrutiny Performance Panel
Nomination of 1 member.
(f) Rural Economic
Forum
Nomination of 1 representative
(g) Staffordshire Planning
Forum
Nomination of 1 member and 1 substitute member
plus Chairman of the Regulatory Committee
(h) Supporting People
Commissioning Body Members' Board
Nomination of 1 member
(i) Superannuation Fund
Committee
Nomination of 1 member
(2) Bilbrook Playing Fields
Committee
Nomination of 1 member
(3) 2078 Boscobel Squadron
Air Training Corps
Nomination of 1 member
(4) Brewood Youth Centre
Management Committee
Nomination of 2 representatives
(5) Campaign to Protect Rural
England
Nomination of 1 member
(6) Cannock Chase Area of
Outstanding Natural Beauty
(a) Advisory
Partnership
Nomination of 1 member
(b) Joint
Committee
Nomination of 1 member and 1 substitute member
(who must each be a member of the Executive)
(7) Cheslyn Hay Youth Centre
Management Committee
Nomination of 2 representatives
(8) Codsall Village Hall and
Playing Fields Committee
Nomination of 1 representative
(9) Community Council of
Staffordshire
Nomination of 1 representative
(10) Drugs
Action Team
Nomination of 1 representative
(11) Forest of Mercia Members
Advisory Panel
Nomination of 2 members
(12) Future
Foundations Limited
Nomination of 1 member (who must be the
Executive Member with responsibility for re-generation
initiatives)
(13) Great
Wyrley Safer Routes to School Project Group
Nomination of 1 representative
(14) Halfpenny Green Airport
Consultative Committee
Nomination of 2 representatives who
must either be members or employees of the Council
(15) Instaffs (UK)
Limited
Nomination of 1 member
(16) Kinver Community
Association
Nomination of 2 representatives
(For the period commencing at the AGM
of the association in June, 2008, to the AGM in June, 2009)
(17) Leisure Centre
Management Committees
(a) Cheslyn Hay Leisure
Centre
Nomination of 2 members
(b) Codsall Leisure
Centre
Nomination of 2 members
(c) Wombourne Leisure
Centre
Nomination of 2 members
(18) Littleton Youth Centre (Huntington) Management
Committee
Nomination of 2 representatives
(19) Local Government
Association
(a) Association
Nomination of 2 members (Primary
Representative and 2nd Representative)
(b) Staffordshire
Region
Nomination of 2 members plus 1 substitute
member
(c) West
Midlands Region :-
(i) West Midlands Regional
Assembly (WMRA Ltd)
Nomination of 1 member (who should be the
Leader of the Council) and 1 substitute member
(ii) Provincial
Council
Nomination of 1 member and 1 substitute
member
(iii) Regional Housing
Partnership
Nomination of 1 member and 1 substitute
member
(iv) Regional Planning
Partnership
Nomination of 1 member and 1 substitute
member
(20) Lower Penn Victory Hall
Committee
Nomination of 1 representative
(21) Midlands Joint Advisory
Clean Air Council
Nomination of 1 member
(22) Mid Staffordshire Hospitals NHS Foundation
Trust
Nomination of 1 member to serve as a
Governor
(23) Monckton Recreation Management
Committee
Appointment of 1 member
(24) National Society for Clean Air
Nomination of 2 members
(25) Pattingham and Patshull Old Peoples' Welfare
Committee
Nomination of 1 representative
(26) Pattingham Playing Fields
Committee
Nomination of 1 representative
(27) Perton Playing Fields
Association
Nomination of 1 representative
(28) Police Authority Community Consultative
Committees
Nomination of 1 member for each Police Authority Community
Consultation Committee covering South Staffordshire
(Wombourne/Watling Street) (2 nominations in total)
(For the period 1st
August, 2008, to 31st July, 2009).
(29) Regional Executive Committee - Housing and
Town Planning Council
Nomination of 1 member
(30) Shoal Hill Common Joint
Committee
Nomination of 3 members (1 of whom must be the
member for Shareshill).
(N.B. - The provisions of the Local Government
and Housing Act, 1989, re. political balance apply to this
Committee).
(31) South
Staffordshire Citizens' Advice Bureau Services
Nomination of 2 members
(32) South
Staffordshire Community and Voluntary Action
Nomination of 1 representative
(33) South
Staffordshire Crime Reduction
Partnership/Responsible Authorities Steering
Group
Nomination of 1 representative
(34) South
Staffordshire Housing Association
Nomination of 2 members
(For a term of office from the AGM of the
Association in 2008 to the AGM in 2009)
(NB: The Housing Corporation has requested
that the member with responsibility for Social Housing Grant should
not be appointed to the Board of a Housing Association, thus
avoiding the potential for any conflict of interest).
(35) South
Staffordshire Local Strategic Partnership
(a) Partnership/Executive
Board
Nomination of up to 2 representatives
(b) Children and Young
People Theme Group
Nomination of 1 member
(c) Economic Vibrancy Theme
Group
Nomination of 1 member
(d) Environmental Quality
Theme Group
Nomination of 1 member
(e) Health and Well Being
Theme Group
Nomination of 1 member
(f) Housing Theme
Group
Nomination of 1 member
(36) South
Staffordshire Sports Council
Nomination of 4 representatives
(37) South
Staffordshire Tourism Association
Nomination of 1 member
(38) Southern
Staffordshire Partnership Executive Committee
Nomination of 2 representatives (who
should be either a member or employee of the Council).
(39) Sow and
Penk Internal Drainage Management Board
Nomination for the appointment of 1
representative (by agreement with Stafford Borough Council).
(40) Staffordshire
Destination Management Partnership Board
Nomination of 1 member
(41) Staffordshire E.Government
Partnership Member Board
Nomination of 1 member
(42) Staffordshire Local Area
Agreement Strategic Board
Nomination of 1 member (Note: Council has
previously agreed that the Leader of the Council should represent
the Council on this Board).
(43) Staffordshire Playing Fields
Association
Nomination of 2 members
(44) Staffordshire (Southern Area)
Public Transport User Forum
Nomination of 1 member or employee
(45) Staffordshire Travelwise
Group
Nomination of 1 representative
(46) Staffordshire Waste
Board
Nomination of 1 member and 1 substitute
member
(47) Trysull and Seisdon
Playing Fields Committee
Nomination of 1 representative
(To hold office from AGM of the Management
Committee in October, 2008, to the AGM in October, 2009).
(48) Western
Staffordshire Rural Transport Partnership
Nomination of 1 representative
(49) Wombourne
and District Community Association
Nomination of 2 members
(50) Wombourne
Youth Centre Management Committee
Nomination of 2 representatives
20. Questions asked
pursuant to Council Procedure Rule 9.4 (if any)
To dispose of any questions asked under this
standing order.
21. Chairman’s
Announcements
To receive any announcements which
the Chairman wishes to bring to the attention of members.
Note: Members,
officers, and the public are requested to stand at the conclusion
of the meeting, whilst the Chairman and Vice-Chairman leave the
Council Chamber.