A G E N D A

Priority Business (if any)

Minutes

To confirm and sign the minutes of the Special Meeting of the Council held on 14th July, 2009 (copy attached). 

Apologies

To receive any apologies for non-attendance.

Declarations of Interest

To receive any declarations of interest. 

Questions Pursuant to Council Procedure Rule 9.4

A Councillor may ask the Chairman of Council, a member of the Executive or the Chairman of any Committee, Sub-Committee or Panel a question on any matter in relation to which the Council has powers or duties or which affects the District of South Staffordshire provided that:-

they have given at least seven working days notice in writing of the question to the Chief Executive; or

The Leader of the Council shall at each ordinary meeting of the Council submit a report on the work of the Executive, and shall be open to question thereon. 

The Leader of the Council may invite (a) representative(s) of a partner organisation(s) to address the Council in respect of any matters referred to in the Leader's report relating to partnership working between the Council and the organisation(s). 

A member of the Council may, at the discretion of the Chairman, ask the Leader of the Council a question relating to a matter referred to in the Leader's report to Council and may, after having the response from the Leader (or at the Leader's discretion the relevant Deputy Leader or representative of a partner organisation) ask one supplementary question on the point of the original question. 

A member of the Council may question the Leader once (with the provision for a supplementary question) on each item in the Leader's report.   

An answer by the Leader of the Council (or appropriate Deputy Leader) may take the form of:

a direct oral answer by a Deputy Leader with portfolio responsibility for the matter subject to a question

a direct oral answer from a representative or a partner organisation invited by the Leader of the Council to respond

where the reply cannot conveniently be given orally, a written answer circulated to the questioner. 

There shall be no debate on a question submitted under Procedure Rule 10.3.  A questioner may request that the matter under question be referred to the Executive or appropriate committee/sub committee/panel, if such a request is made the Chairman will ask for a seconder to the proposal, the seconder will have no right to speak on the proposal;  the Member of the Council, in responding to the question shall have the right to comment on the proposed referral.  The question will then be put to the vote without further debate.  

A member of the Council may, at the discretion of the Chairman, ask the Committee Chairman a question relating to a matter referred to in the Committee Chairman's report to Council and may, after having the response from the Committee Chairman ask one supplementary question on the point of the original question. 

A member of the Council may question the Committee Chairman once (with the provision for a supplementary question) on each item in the Committee Chairman's report.   

An answer by the Committee Chairman may take the form of:

where the desired information is in a publication of the Council or other published work, a reference to that publication; or

where the reply cannot conveniently be given orally, a written answer circulated to the questioner. 

There shall be no debate on a question or supplementary question put under Procedure Rule 11.2.  A questioner may request that the matter under question be referred to the appropriate committee/sub-committee/panel, if such a request is made the Chairman will ask for a seconder to the proposal, the seconder will have no right to speak on the proposal;  the Chairman responding to the question shall have the right to comment on the proposed referral.  The question will then be put to the vote without further debate.

Reports of the Deputy Leader (Strategic Services) re:

Draft Supplementary Planning Document - Green Belt/Open Countryside Policy Guidance - (Extensions to Dwellings, Replacement Dwellings, Extensions to Dwellings Formed From Conversions of Rural Buildings, and Changes of Use of Land to Gardens in the Green Belt and Open Countryside (copy attached).