Annual Council 5th May, 2009
27th April, 2009
TO:- ALL MEMBERS OF THE COUNCIL
Notice is hereby given that the
Annual Meeting of the South Staffordshire Council will be held in
the Council Chamber, Council Offices, Codsall, on Tuesday, 5th May,
2009, at 7.00p.m., for the purpose of transacting the business set
out below.
R.LEVESLEY
Chief Executive
Proceedings will
open with prayers led by Reverend Paul Brown
A G E N D A
1. Election of Chairman of the
Council
To elect the Chairman of the Council for the Municipal Year
2009/2010.
(The new Chairman of the Council
will be invested with the chain of office and, having taken the
chair, will sign the declaration of acceptance of office).
2. Election of Vice-Chairman of
the Council
To elect the Vice-Chairman of the Council for the Municipal Year
2009/2010.
3. Priority
Business
To dispose of any business required
by statute or by the Council's Procedure Rules to be brought before
the Council b efore any other business.
4. Minutes
To confirm and sign the minutes of the meeting of the Council
held on 7th April, 2009
(copy attached).
5. Apologies
To receive any apologies for non-attendance.
6. Declarations of
Interest
To receive any declarations of interest.
7. Constitution of the
Council
To approve a revised constitution
for the Council -
Joint Report of the Chief Executive, Director of Finance and the
Monitoring Officer (copy attached).
NB.(i) Will
members please bring their copy of the draft revised constitution
as circulated to the Regulatory Committee on 21st April, 2009, with
them to the meeting.
(ii) The
subsequent items on this Council Summons have regard to the
recommendation in the Joint Report.
8. Election of
Executive for the Municipal Year 2009/2010:-
(a) To elect the Leader of the
Council
(b) To elect the 5 Deputy Leaders
and to allocate portfolios as follows:-
(i) Support
Services
(ii) Direct
Services
(iii) Community Services
(iv) Environmental
Services
(v) Strategic
Services
9. Regulatory
Committee:-
(a) To appoint the Regulatory
Committee for the Municipal Year 2009/2010.
(N.B. – The
Constitution specifies that the Regulatory Committee shall comprise
all members of the Council).
(b) To elect the Chairman of
the Regulatory Committee for the Municipal Year 2009/2010.
(c) To elect the
Vice-Chairman of the Regulatory Committee for the Municipal Year
2009/2010.
10. Overview
and Scrutiny Committee:-
(a) To appoint the
Overview and Scrutiny Committee for the Municipal Year
2009/2010.
(N.B. – The Constitution
specifies that the Overview and Scrutiny Committee shall comprise
all members of the Council who are not members of the Executive or
members of the Audit Committee).
(b) To elect the
Chairman of the Overview and Scrutiny Committee for the Municipal
Year 2009/2010.
(c) To elect the Vice-Chairman of the
Overview and Scrutiny Committee for the Municipal Year
2009/2010.
11. Standards
Committee
(a) To appoint 6 members to the Standards
Committee for the Municipal Year 2009/2010.
(N.B. – The Leader of the
Council and the Chairman of the Council may not be members of the
Standards Committee. No more than 1 member of the Executive may
also be a member of the Standards Committee).
(b) To appoint 6 parish councillor members
of the Standards Committee for a term of office expiring at the
Annual Meeting of the Council in May, 2011.
(c) To appoint 6 independent members of the
Standards Committee for a term of office expiring at the Annual
Meeting of the Council in May, 2011.
12. Licensing
Committee
(a) To appoint 15
members to the Licensing Committee for the Municipal Year
2009/2010.
(NB. To comply with the
provisions of the Local Government and Housing Act, 1989 re:
political balance, the distribution of seats on this Committee
is:-
Conservative
Group – 13 seats
Others – 2
seats)
(b) To elect the
Chairman of the Licensing Committee for the Municipal Year
2009/2010.
(c) To elect the
Vice-Chairman of the Licensing Committee for the Municipal Year
2009/2010.
13. Audit
Committee
(a) To appoint 6
members to the Audit Committee for the Municipal Year
2009/2010.
(NB (i) To comply with the
provisions of the Local Government and Housing Act, 1989 re:
political balance, the distribution of seats on this Committee
is:-
Conservative Group – 5
seats
Others – 1 seat
(ii) Members of the Audit Committee may not
also be members of the Executive or of the Overview and Scrutiny
Committee).
(b) To elect the Chairman of the Audit
Committee for the Municipal Year 2009/2010.
(c) To elect the Vice-Chairman of the Audit
Committee for the Municipal Year 2009/2010.
14. South Staffordshire Joint
Parking Committee
To appoint 4 members to
the South Staffordshire Joint Parking Committee for the Municipal
Year 2009/2010.
(NB.
(i) To comply with the provisions of
the Local Government and Housing Act, 1989 re: political balance,
the distribution of seats on this Committee is:-
Conservative Group – 3 seats
Others
– 1 seat
(ii) 4 County Councillors
representing County Divisions in South Staffordshire will be
appointed to the Joint Committee by Staffordshire County
Council).
15. Housing Review
Panel
To appoint 3 members (and
3 named substitute members) to the Housing Review Panel for the
Municipal Year 2009/2010).
(NB. the constitution specifies
that the Housing Review Panel shall comprise:
· the Deputy Leader
(Community Services) (Substitute: Leader of the Council)
· one member and named
substitute from the controlling Group on the Council
· one member and named
substitute appointed by the Leader of the Main Opposition Group on
the Council or in the absence of such a Leader, one member and
named substitute nominated by the Leader of the Council, who shall
not be members of the controlling group on the Council
16. Crime and
Disorder Committee
To appoint a Crime and Disorder Committee
comprising all members of the Partnership and Strategic Services
Scrutiny Panel (together with such additional persons as the
Committee may co-opt in accordance with the Crime and Disorder
(Overview and Scrutiny) Regulations, 2009, as considered
appropriate for the exercise of its functions).
17. Local Joint
Committee
To elect 6 members to the Local Joint
Committee for the Municipal Year 2009/2010.
18. Discretionary Housing Payments
Scheme
To elect 9 members from which panels will
be drawn to consider disputes arising from the Discretionary
Housing Payments Scheme during the Municipal Year
2009/2010.
19. Independent
Members’ Remuneration Panel
To authorise the Chief Executive to appoint an
independent remuneration panel to review:-
(a) the Members’
Allowances Sche
(b) Parish Councillors’
Remuneration arrangements
during the Municipal Year 2009/2010.
20. Calendar of
Meetings
To agree the calendar of meetings
for the municipal year 2009/2010 (copy attached).
21. Appointment
of Representatives to Serve on Outside Bodies
To make appointments to outside
bodies as follows:-
(Note: All appointments to be
made for the Municipal Year 2009/2010 unless otherwise
stated).
(1) STAFFORDSHIRE COUNTY COUNCIL
:-
(a) Community
and Learning Partnerships Management Advisory Groups
Nomination of 1 voting member to each
of the following 6 Management Advisory Groups (6 nominations in
total):
Cheslyn
Hay
Codsall
Great
Wyrley
Kinver
Penkridge
Wombourne
(b) Health
Scrutiny Committee
Nomination of 1 member
(NB: This Committee
comprises 8 County Councillors and 8 District/Borough
Councillors. The District/Borough members are Chairmen of
their Council's Health Scrutiny Committee/Panel. Therefore it
is recommended that the member nominated to this vacancy is
subsequently elected as Chairman of the Health Scrutiny
Panel).
(c) Highway Management and
Local Transport Services Member Liaison Group
Nomination of 1 member
(d) Joint
Staffordshire Parking Board
Nomination of 1 member
(e) Partnerships and Scrutiny
Performance Panel
Nomination of 1 member.
(f) Rural
Economic Forum
Nomination of 1 representative
(g) Staffordshire Planning
Forum
Nomination of 1 member and 1 substitute member
plus Chairman of the Regulatory Committee
(h) Supporting
People Commissioning Body Members' Board
Nomination of 1 member
(i) Superannuation Fund
Committee
Nomination of 1 member
(2) Bilbrook
Playing Fields Committee
Nomination of 1 member
(3) 2078
Boscobel Squadron Air Training Corps
Nomination of 1 member
(4) Brewood
Youth Centre Management Committee
Nomination of 2 representatives
(5) Campaign
to Protect Rural England
Nomination of 1 member
(6) Cannock
Chase Area of Outstanding Natural Beauty
(a) Advisory
Partnership
Nomination of 1 member
(b) Joint
Committee
Nomination of 1 member and 1 substitute member
(who must each be a member of the Executive)
(7) Cheslyn
Hay Youth Centre Management Committee
Nomination of 2 representatives
(8) Codsall
Village Hall and Playing Fields Committee
Nomination of 1 representative
(9) Community
Council of Staffordshire
Nomination of 1 representative
(10) Drugs Action
Team
Nomination of 1 representative
(11) Environmental
Protection UK
Nomination of 2 members
(12) Forest
of Mercia Members Advisory
Panel
Nomination of 2 members
(13) Future
Foundations Limited
Nomination of 1 member (who must be the
Executive Member with responsibility for re-generation
initiatives)
(14) Great Wyrley
Safer Routes to School Project Group
Nomination of 1 representative
(15) Instaffs
(UK) Limited
Nomination of 1 member
(16) Kinver Community
Association
Nomination of 2 representatives
(For the period commencing at the AGM
of the association in June, 2009, to the AGM in June, 2010)
(17) Leisure Centre
Management Committees
(a)
Cheslyn Hay Leisure Centre
Nomination of 2 members
(b)
Codsall Leisure Centre
Nomination of 2 members
(c) Wombourne Leisure
Centre
Nomination of 2 members
(18) Littleton Youth Centre
(Huntington) Management Committee
Nomination of 2 representatives
(19) Local
Government Association
(a)
Association
Nomination of 2 members (Primary
Representative and 2nd Representative)
(b) West
Midlands Region :-
(i) Local
Authority Leaders Board (West Midlands)
Nomination of 1 member (who should be the
Leader of the Council) and 1 substitute member
(ii) Provincial
Council
Nomination of 1 member and 1 substitute
member
(iii)
Regional Housing Partnership
Nomination of 1 member and 1 substitute
member
(iv) Regional
Planning Partnership
Nomination of 1 member and 1 substitute
member
(20) Lower Penn Victory Hall
Committee
Nomination of 1 representative
(21) Midlands
Joint Advisory Clean Air Council
Nomination of 1 member
(22) Mid Staffordshire Hospitals
NHS Foundation Trust
Nomination of 1 member to serve as a Governor
(23) Monckton
Recreation Management Committee
Appointment of 1 member
(24) PATROL
(Traffic Penalty Tribunal) Adjudication Joint
Committee
Nomination of 1 member and 1 substitute member
(25) Pattingham
and Patshull Old Peoples’ Welfare Committee
Nomination of 1 representative
(26) Pattingham
Playing Fields Committee
Nomination of 1 representative
(27) Perton
Playing Fields Association
Nomination of 1 representative
(28) Police
Authority Community Consultative Committees
Nomination of 1 member for each
Police Authority Community Consultation Committee covering South
Staffordshire (Wombourne/Watling Street) (2 nominations in
total)
(For the period 1st
August, 2009, to 31st July, 2010).
(29) Regional Executive
Committee – Housing and Town Planning Council
Nomination of 1 member
(30) Shoal Hill Common
Joint Committee
Nomination of 3 members (1 of whom must be the
member for Hatherton).
(N.B. - The provisions of the Local Government
and Housing Act, 1989, re. political balance apply to this
Committee).
(31) South
Staffordshire Citizens' Advice Bureau
Services
Nomination of 2 members
(32) South
Staffordshire Community and Voluntary Action
Nomination of 1 representative
(33) South
Staffordshire Crime Reduction Partnership/Responsible Authorities
Group
Nomination of 1 representative
(34) South
Staffordshire Housing Association
Nomination of 2 members
(For a term of office from the AGM of the
Association in 2009 to the AGM in 2010)
(NB: The Housing Corporation has requested
that the member with responsibility for Social Housing Grant should
not be appointed to the Board of a Housing Association, thus
avoiding the potential for any conflict of interest).
(35) South
Staffordshire Local Strategic
Partnership
(a) Partnership/Executive
Board
Nomination of up to 2 representatives
(b) Children
and Young People Theme Group
Nomination of 1 Executive member and 1
non-Executive member
(c) Economic Vibrancy Theme
Group
Nomination of 1 Executive member and 1
non-Executive member
(d) Environmental Quality
Theme Group
Nomination of 1 Executive member and 1
non-Executive member
(e) Health and
Well Being Theme Group
Nomination of 1 Executive member and 1
non-Executive member
(f) Housing Theme
Group
Nomination of 1 Executive member and 1
non-Executive member
(36) South
StaffordshireRural Transport
Partnership
(a)
Partnership
Nomination of 4 Executive members and 2
non-Executive members
(b) Best
Practice Sub-Group
Nomination of 1 Executive member and 1
non-Executive member
(c) Community Transport
Sub-Group
Nomination of 1 non-Executive member
(d)
Integration Sub-Group
Nomination of 1 Executive member and 1
non-Executive member
(e)
Locality Arrangements Sub-Group
Nomination of 1 Executive member and 1
non-Executive member
(f) Taxi
Sub-Group
Nomination of 1 non-Executive member
(g)
Youth and Education Sub-Group
Nomination of 1 Executive member and 1
non-Executive member
(37) South
Staffordshire Sports Council
Nomination of 4 representatives
(38) South
Staffordshire Tourism Association
Nomination of 1 member
(39) Southern
Staffordshire Partnership Executive
Committee
Nomination of 2 representatives (who
should be either a member or employee of the Council).
(40) Sow
and Penk Internal Drainage Management Board
Nomination for the appointment of 1
representative (by agreement with Stafford Borough Council).
(41) Staffordshire
Destination Management Partnership Board
Nomination of 1 member
(42) Staffordshire
E.Government Partnership Member Board
Nomination of 1 member
(43) Staffordshire
Local Area Agreement Strategic Board
Nomination of 1 member (Note: Council has
previously agreed that the Leader of the Council should represent
the Council on this Board).
(44) Staffordshire
Playing Fields Association
Nomination of 2 members
(45) Staffordshire
Waste Board
Nomination of 1 member and 1 substitute
member
(46) Trysull
and Seisdon Playing Fields Committee
Nomination of 1 representative
(To hold office from AGM of the Management
Committee in October, 2009, to the AGM in October, 2010).
(47) WolverhamptonBusiness
(Halfpenny Green) Airport Consultative Committee
Nomination of 2 representatives who must
either be members or employees of the Council
(48) Wombourne
and District Community Association
Nomination of 2 members
(49) Wombourne
Youth Centre Management Committee
Nomination of 2 representatives
20.
Questions asked pursuant to Council Procedure Rule 9.4 (if
any)
To dispose of any questions asked under this
standing order.
21.
Chairman’s Announcements
To receive any announcements which
the Chairman wishes to bring to the attention of members.
Note: Members,
officers, and the public are requested to stand at the conclusion
of the meeting, whilst the Chairman and Vice-Chairman leave the
Council Chamber.
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