Council Meetings: 15 May 2012

TO:- ALL MEMBERS OF THE COUNCIL

Notice is hereby given that the Annual Meeting of the South Staffordshire Council will be held in the Council Chamber, Council Offices, Codsall, on Tuesday, 15th May, 2012 at 7.00p.m. for the purpose of transacting the business set out below.

Chief Executive

(Proceedings will be proceeded by prayers led by the Chairman's Chaplain)

A G E N D A

1.

Election of Chairman of the Council

To elect the Chairman of the Council for the Municipal Year 2012/2013.

(The new Chairman of the Council will be invested with the chain of office and, having taken the chair, will sign the declaration of acceptance of office).

2.

Election of Vice-Chairman of the Council

To elect the Vice-Chairman of the Council for the Municipal Year 2012/2013.

3.

Priority Business

To dispose of any business required by statute or by the Council's Procedure Rules to be brought before the Council before any other business.

4.

Minutes

To confirm and sign the minutes of the meeting of the Council held on 3rd April, 2012 (copy attached).

5.

Apologies

To receive any apologies for non-attendance.

6.

Declarations of Interest

To receive any declarations of interest.

7.

Notification by the Leader of the Council of the Councillors appointed to the Cabinet.

The Leader of the Council will inform the Council of:

(1)

The Councillors he has appointed to the Cabinet for the Municipal Year and the Portfolios they will each hold.

(2)

Which of the Members of the Cabinet he has appointed as Deputy Leader of the Council for the Municipal Year 2012/2013.

8.

Regulatory Committee:-

(a)

To appoint the Regulatory Committee for the Municipal Year 2012/2013.

(N.B. – The Constitution specifies that the Regulatory Committee shall comprise all members of the Council).

(b)

To elect the Chairman of the Regulatory Committee for the Municipal Year 2012/2013.

(c)

To elect the Vice-Chairman of the Regulatory Committee for the Municipal Year 2012/2013.

9.

Overview and Scrutiny Committee:-

(a)

To appoint the Overview and Scrutiny Committee for the Municipal Year 2012/2013.

(N.B. – The Constitution specifies that the Overview and Scrutiny Committee shall comprise all members of the Council who are not members of the Cabinet).

(b)

To elect the Chairman of the Overview and Scrutiny Committee for the Municipal Year 2012/2013.

(c)

To elect the Vice-Chairman of the Overview and Scrutiny Committee for the Municipal Year 2012/2013.

10.

Standards Committee:-

To appoint 6 members to the Standards Committee for the Municipal Year 2012/2013.

(NB.

(i) The Leader of the Council and the Chairman of the Council may not be members of the Standards Committee.

(ii) No more than 1 member of the Cabinet may also be a member of the Standards Committee).

11.

Licensing Committee:-

(a)

To appoint 15 members to the Licensing Committee for the Municipal Year 2012/2013.

(NB. To comply with the provisions of the Local Government and Housing Act, 1989 re: political balance, the distribution of seats on this Committee is:-

Conservative Group – 13 seats

Labour Group - 1 seat

Others – 1 seat)

(b)

To elect the Chairman of the Licensing Committee for the Municipal Year 2012/2013.

(c)

To elect the Vice-Chairman of the Licensing Committee for the Municipal Year 2012/2013.

12.

Audit Committee:-

(a)

To appoint 6 members to the Audit Committee for the Municipal Year 2012/2013.

(NB.

(1) To comply with the provisions of the Local Government and Housing Act, 1989 re: political balance, the distribution of seats on this Committee is:-

Conservative Group – 5 seats

Others – 1 seat)

(2) A member of the Cabinet may not also be a member of the Audit Committee.

(b)

(c)

To elect the Chairman of the Audit Committee for the Municipal Year 2012/2013.

To elect the Vice-Chairman of the Audit Committee for the Municipal Year 2012/2013.

13.

Investigatory and Disciplinary Committee:-

To appoint 7 members to the Investigatory and Disciplinary Committee for the Municipal Year 2012/2013.

(NB. (i) To comply with the provisions of the Local Government and Housing Act, 1989 re: political balance, the distribution of seats on this Committee is:-

Conservative Group – 6 seats

Labour Group – 1 seat)

(ii) This Committee must include at least one member of the Cabinet.

(iii) No member of this Committee may also be a member of the Disciplinary and Grievance Appeals Committee).

14.

Disciplinary and Grievance Appeals Committee:-

To appoint 7 members to the Disciplinary and Grievance Appeals Committee for the Municipal Year 2012/2013.

(NB. (i) To comply with the provisions of the Local Government and Housing Act, 1989 re: political balance, the distribution of seats on this Committee is:-

Conservative Group – 6 seats

Others – 1 seat)

(ii) This Committee must include at least one member of the Cabinet.

(iii) No member of this Committee may also be a member of the Investigatory and Disciplinary Committee).

15.

South Staffordshire Joint Parking Committee

To appoint 4 members to the South Staffordshire Joint Parking Committee for the Municipal Year 2012/2013.

(NB. (i) To comply with the provisions of the Local Government and Housing Act, 1989 re: political balance, the distribution of seats on this Committee is:-

Conservative Group – 3 seats

Others – 1 seat)

(ii) 4 County Councillors representing County Divisions in South Staffordshire will be appointed to the Joint Committee by Staffordshire County Council).

16.

Housing Review Panel

To appoint 3 members (and 3 named substitute members) to the Housing Review Panel for the Municipal Year 2012/2013).

(NB. the constitution specifies that the Housing Review Panel shall comprise:

  • the Cabinet Member for Direct Services (Substitute: Leader of the Council)
  • one member and named substitute from the controlling Group on the Council
  • one member and named substitute appointed by the Leader of the Main Opposition Group on the Council or in the absence of such a Leader, one member and named substitute nominated by the Leader of the Council, who shall not be members of the controlling group on the Council)

17.

Crime and Disorder Committee

To appoint a Crime and Disorder Committee comprising all members of the Partnership and Strategic Services Scrutiny Panel (together with such additional persons as the Committee may co-opt in accordance with the Crime and Disorder (Overview and Scrutiny) Regulations, 2009, as considered appropriate for the exercise of its functions.)

18.

19.

20.

21.

22.

23.

(1)

Local Joint Committee

To elect 6 members to the Local Joint Committee for the Municipal Year 2012/2013.

Discretionary Housing Payments Scheme

To elect 9 members from which panels will be drawn to consider disputes arising from the Discretionary Housing Payments Scheme during the Municipal Year 2012/2013.

Independent Members' Remuneration Panel

To appoint an independent remuneration panel comprising 5 members

(a) the Members' Allowances Scheme

(b) Parish Councillors' Remuneration arrangements

during the Municipal Year 2012/2013.

Constitution of the Council

To formally adopt the terms of reference, powers and duties within the Constitution of the Council for the Municipal Year 2012/2013 – Joint Report of the Chief Executive and the Monitoring Officer (copy attached).

Calendar of Meetings

To agree the Calendar of Meetings for the municipal year 2012/2013 (copy attached).

Appointment of Representatives to Serve on Outside Bodies

To make appointments to outside bodies as follows:-

(Note: All appointments to be made for the Municipal Year 2012/2013 unless otherwise stated).

STAFFORDSHIRE COUNTY COUNCIL:-

(a) Health and Community Wellbeing Select Committee

Nomination of 1 member

(NB: This Committee comprises 8 County Councillors and 8 District/Borough Councillors. The District/Borough members are Chairmen of their Council's Health Scrutiny Committee/Panel. It is recommended that the member nominated is subsequently elected as Chairman of the Health Scrutiny Panel).

(b) Highway Management and Local Transport Services Member Liaison Group

Nomination of 1 member

(c) Joint Staffordshire Parking Board

Nomination of 1 member

(d) Rural Economic Forum

Nomination of 1 representative

(e) Staffordshire Joint Accountability Sessions

NB (i) Nominees should also be members of the Health Scrutiny Committee.

(ii) The member nominated to attend the Staffordshire County Council Health Scrutiny Committee (Item 1(b) above) will be invited to all Accountability Sessions by Staffordshire County Council.

(iii) The "Lead" County Councillor for South Staffordshire on the Staffordshire County Council Health and Wellbeing Select Committee will be invited to attend all Accountability Sessions by Staffordshire County Council.

(i) Mid Staffordshire NHS Foundation Trust

Nomination of 3 members (who should represent an area of the District covered by the Trust)

(ii) South Staffordshire and Shropshire NHS Foundation Trust

Nomination of 2 members

(iii) Staffordshire Primary Care Trust Cluster

Nomination of 2 members

(iv) Staffordshire and Stoke on Trent Partnership NHS Foundation Trust

Nomination of 2 members

(v) West Midlands Ambulance Service NHS Trust

Nomination of 2 members

(f) Staffordshire Planning Forum

Nomination of 1 member and 1 substitute member plus Chairman of the Regulatory Committee

(g) Supporting People Commissioning Body Members' Board

Nomination of 1 member

(h) Superannuation Fund Committee

Nomination of 1 member

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

Bilbrook Playing Fields Committee

Nomination of 1 member

2078 Boscobel Squadron Air Training Corps

Nomination of 1 member

Brewood Youth Centre Management Committee

Nomination of 2 representatives

Campaign to Protect Rural England

Nomination of 1 member

Cannock Chase Area of Outstanding Natural Beauty

(a) Advisory Partnership

Nomination of 1 member

(b) Joint Committee

Nomination of 1 member and 1 substitute member (who must each be a member of the Cabinet)

Cheslyn Hay Youth Centre Management Committee

Nomination of 2 representatives

Codsall Village Hall and Playing Fields Committee

Nomination of 1 representative

Community Council of Staffordshire

Nomination of 1 representative

Environmental Protection UK

Nomination of 2 members

(11)

(12)

(13)

(14)

(15)

(16)

(17)

(18)

(19)

(20)

Forest of Mercia Members' Advisory Panel

Nomination of 2 members

Four Ashes Energy Recovery Facility Local Liaison Committee

Nomination of 3 members

Kinver Community Association

Nomination of 2 representatives

(For the period commencing at the AGM of the association in June, 2012, to the AGM in June, 2013)


Leisure Centre Management Committees

(a) Cheslyn Hay Leisure Centre

Nomination of 2 members

(b) Codsall Leisure Centre

Nomination of 2 members

(c) Wombourne Leisure Centre

Nomination of 2 members

Littleton Youth Centre (Huntington) Management Committee

Nomination of 2 representatives

Local Government Association

(a) Association

Nomination of 2 members (Primary Representative and 2nd Representative)

(b) District Council Network

Nomination of 1 member

(c) West Midlands Councils

Nomination of 1 member (who should be the Leader of the Council) and 1 substitute member

Lower Penn Victory Hall Committee

Nomination of 1 representative

Midlands Joint Advisory Clean Air Council

Nomination of 1 member

Monckton Recreation Management Committee

Appointment of 1 member

PATROL (Traffic Penalty Tribunal) Adjudication Joint Committee

Nomination of 1 member and 1 substitute member

(21)

(22)

(23)

(24)

(25)

(26)

(27)

(28)

(29)

(30)

Pattingham and Patshull Old Peoples' Welfare Committee

Nomination of 1 representative

Pattingham Playing Fields Committee

Nomination of 1 representative

Perton Playing Fields Association

Nomination of 1 representative

Police Authority Community Consultative Committees

Nomination of 1 member for each Police Authority Community Consultation Committee covering South Staffordshire (Wombourne/Watling Street) (2 nominations in total)

(For a term of office ending with the disbanding of the Police Authority on 22nd November, 2012).

Regional Executive Committee – Housing and Town Planning Council

Nomination of 1 member

Seisdon Locality Board

Nomination of 1 member

Shoal Hill Common Joint Committee

(N.B. - The provisions of the Local Government and Housing Act, 1989, re. political balance apply to this Committee).

Nomination of 3 members (1 of whom must be the member for Hatherton).

South Staffordshire Citizens' Advice Bureau Services

Nomination of 2 members

South Staffordshire Community and Voluntary Action

Nomination of 1 representative

South Staffordshire Housing Association

(NB: The Housing Corporation has requested that the Cabinet Member with responsibility for Social Housing Grant should not be appointed to the Board of a Housing Association, thus avoiding the potential for any conflict of interest).

Nomination of 1 member

(For a term of office from the AGM of the Association in 2012 to the AGM in 2013)

(31)

(32)

(33)

(34)

(35)

(36)

(37)

(38)

(39)

(40)

(41)

(42)

(43)

24.

25.

South Staffordshire Partnership

(a) Partnership/Executive Board

Nomination of up to 2 representatives

(b) Economic Vibrancy Delivery Group

Nomination of 1 Cabinet member and 1 non-Cabinet member

(c) Health and Well Being Delivery Group

Nomination of 1 Cabinet member and 1 non-Cabinet member

(d) Housing Delivery Group

Nomination of 1 Cabinet member and 1 non-Cabinet member

(e) Crime Reduction/Responsible Authority Group

Nomination of 1 member

(f) Rural Transport Group

Nomination of 4 Cabinet members and 2 non-Cabinet members

South Staffordshire Tourism Association

Nomination of 1 member

Southern Staffordshire Partnership Executive Committee

Nomination of 2 representatives (who should be either a member or employee of the Council).

Sow and Penk Internal Drainage Management Board

Nomination for the appointment of 1 representative (by agreement with Stafford Borough Council).

Staffordshire Destination Management Partnership Board (Enjoy Staffordshire)

Nomination of 1 member

Staffordshire Connects (E.Government Partnership) Member Board

Nomination of 1 member

Staffordshire Joint Police and Crime Panel

Nomination of 1 member

Staffordshire Playing Fields Association

Nomination of 2 members

Staffordshire Waste Board

Nomination of 1 member and 1 substitute member

Trysull and Seisdon Playing Fields Committee

Nomination of 1 representative

(To hold office from AGM of the Management Committee in October, 2012, to the AGM in October, 2013).

Wolverhampton Business (Halfpenny Green) Airport Consultative Committee

Nomination of 2 representatives who must either be members or employees of the Council

Wombourne and District Community Association

Nomination of 2 members

Wombourne Youth Centre Management Committee

Nomination of 2 representatives

Questions asked pursuant to Council Procedure Rule 11.4 (if any)

To dispose of any questions asked under this standing order.

Chairman's Announcements

To receive any announcements which the Chairman wishes to bring to the attention of members.

Note: Members, officers, and the public are requested to stand at the conclusion of the meeting, whilst the Chairman and Vice-Chairman leave the Council Chamber.

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South Staffs Council

Wolverhampton Road, Codsall

South Staffordshire

WV8 1PX

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