You will need a Temporary Event Notice (TEN) if you are:
- looking to hold an event involving the retail sale of alcohol or provision of regulated entertainment
- providing hot food or drink between 23:00pm and 05:00am
For further information:
This could be a music event, a summer fete, a bonfire or fireworks event, food show, a car show etc. – any event where you are inviting members of the public to attend and enjoy your event.
You will need a Temporary Event Notice (TEN) if you are:
For further information:
As the organiser of the event YOU are overall responsible for the health and safety of staff, participants, and members of the public for all activities that take place at your event.
You will need to consider the event and undertake relevant risk assessments. We may ask to see copies of the documents.
All participants, contractors and groups will need to provide a comprehensive risk assessment of their relevant areas and how they fit into your event. You must consider:
The HSE Website has a lot of information to assist with managing event safety including Events health and safety (hse.gov.uk)
Who will be providing the catering, drinks, hospitality and retail sales of food and drink at your event? You will be responsible for any food business coming to your event. Make sure they comply with the current food laws and guidance, that staff are trained and suitably qualified and the business registered and inspected holding a good food hygiene rating. You will need to provide the following:
1. |
Name of the food business |
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2. |
Address & post code where is it based |
Registered address if a limited company |
3. |
Name of the business owner(s) |
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4. |
Which local authority it is registered with |
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5. |
What type of food & drink is produced / sold? |
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6. |
Is it a mobile vehicle or temporary structure such as a gazebo? |
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7. |
What was the Food Hygiene Rating at the last inspection |
Only businesses with a rating of 4 or 5 should be taken on |
It doesn’t matter how large or small your event is, you will need to do a fire risk assessment and include this with the Event Management Plan.
For any event you will need to plan and manage the event to make sure it is safe and a success. To help you manage this you will need to complete an Event Management Plan or EMP and include location maps and site plans detailing what you are doing.
For larger or complex events, the information required will be more than for smaller events.
It is your responsibility to produce and provide the information requested.
This is a working document which details all aspects of your event and is a vital part of planning your event. It covers many points, including:
The information you send through will be shared with certain responsible authorities namely the Police, Fire Service, South Staffordshire Council (including Licensing, Environmental Protection) and potentially colleagues in Staffordshire County Council.
They will comment on any of the issues, as relevant, in order for you to make any necessary improvements for the event.
Where the event may be large, complex, several days of duration, or unusual, and likely to have a higher impact on the surroundings, a Safety Advisory Group may be set up and you will be invited to attend. Attendance is vital as non-attendance may have an impact on whether your event goes ahead or not.
You need to make sure whoever provides and operates the inflatables has considered the safety of the equipment, it’s staff and users.
If you are looking at a community event and need to have a temporary road closure visit Road Closures for Small Community Events